SchoolCues works best for...
a. Small and mid-sized schools
- With 50 to 750 students and between 5 and 75 staff members (including teachers,
b. Schools looking to improve their communications system
administrators, assistants and volunteers).
- Where only one or two staff members are responsible for all communications and
- Where administrators and teachers find their time and resources limited by their
school’s small size.
- Because of administrative challenges in managing several different communications
c. Schools with limited budgets
services and products.
- By moving away from Constant Contact, MailChimp, iContact, or other newsletter-
only services to a more robust group communications and tracking system.
- By finding a more cost-effective and efficient way to increase parental engagement
by combining communications and technology.
- Finding it difficult to fundraise, especially due to a lack of parental engagement
- Trying to engage with and reach out to parents (many of whom rely on their
smartphones for communication).
- Hoping to increase enrollment and reach out to members of their community with
better marketing system.
Parents are extremely busy and constantly struggling to be on top of their child’s
activities in schools. They use Post It Notes, filled–to-capacity Calendars, and
To Do Lists as reminders.
SchoolCues solves the problem by combining paper and electronic methods with Auto
Reminders by automatically sending alerts days before or on any project due date
or school activity that requires their attention.
class / teacher updates
Many teachers post lesson plans, class room activities, test schedules, future trips,
upcoming classroom meetings and more on the web. Parents are directed to go to websites
to view assignments and other events in a school or a class. The reality is parents
do not have the time to go to yet another website to look for information.
SchoolCues solves this problem by integrating the Class/Teacher Update module into
a unified system where a teacher can easily post homework assignments, class announcements,
and more within minutes and is delivered directly to a parent’s inbox. The parent
also has the option of viewing it in a secure site along with all the other relevant
incident / accident reports
In order to maintain a positive and productive teacher-student work environment
in classrooms and on school premises, it is necessary to have a safe and orderly
school environment. Research indicates that there is a strong link between academic
achievement and student behavior. Success in math, reading, science, and social
science is directly tied to major and minor transgressions in school. Fewer behavior
problems lead to improved student learning and achievement. Most school incident
and accident reports are paper based and parents often toss them after a cursory
look. This is a huge investment in paper and time for the schools to detail the
incident and give a copy of it to the parent.
The Incident / Accident report module in SchoolCues makes it easy for the teacher
and the administrator to create reports of incidents and accidents and categorize
them based on the type. It also updates the parent on the incident/accident and
requires the parent to acknowledge the report if required.
lunch / snack calendar
Meal planning for a busy family can be one of the most challenging tasks on a To
Do list. Parents are concerned about nutrition, allergies and taste preferences.
Having lunch and snack calendars at their fingertips helps answer the constant inquiry
“what are we eating today?”
The Snack & Lunch Menu Calendar provides a quick and easy way to view your child's
school breakfast/lunch & snack menus. This helps parents be informed about the wellness
and school nutrition selections for their children.
Teachers and administrators send messages to parents via a child’s back pack as
a paper note or by way of email. A downside of this form of communication is that
paper notes easily get lost in transit and emails are easily overlooked in a crowded
SchoolCues has a conveniently designed Messages module that is integrated with the
newsletters and the Class teachers Module that allows a teacher to easily send messages
and notes to parents.
Administrators spend an enormous amount of time constructing newsletters. Unfortunately,
however they are often time consuming to create and editing existing contacts in
their mailing list is a challenge. Moreover, over 75% of the parents feel that the
newsletters are not relevant to them or their child and as a result, most school
newsletters go unread. Schools also spend a lot of time and money generating paper
based newsletters, which are often relegated to a child’s back pack, refrigerator
door, or the trash can, defeating the primary purpose of a newsletter. In other
instances, parents do not have the time to go to a school website to read a newsletter.
There is also the high possibility that a school newsletter will simply get lost
in a sea of emails the parent is wading through. If the parent sees nothing relevant
or important in the subject or the sender field in the few minutes they have over
their morning coffee break, it is likely to be deleted to make time for other important
SchoolCues solves the newsletter challenges by facilitating quick and easy information
delivery through an efficient contact list management system. The user can easily
add and delete contacts from their contact lists. The newsletter module is extremely
simple to use and disseminate content to the parents. School branded templates help
maintain the school’s relevancy to the parents. It saves paper costs to the school
and most importantly, the newsletters are available anytime anywhere for the parent
to access and read. The parent has the option of either receiving it by email or
simply viewing it at a securely on SchoolCues web portal or on SchoolCues mobile
Permission slips are required by law in many places in order for an organization
to take a student on a trip. Generally, parents or legal guardians must give permission
for their child to be transported by another adult. Most permission slips are sent
through the child’s back pack and are paper based. That can often result in the
permission slip being delayed or misplaced or the parent never getting to know about
it. There is an enormous amount of paper wastage for the school on account of creating
and managing the permission slip process by the teacher or the administrator.
SchoolCues introduces online permission slips where the parent can digitally sign
their permission online as long as the school gives permission to the parent. Or
the parent can print out the permission slip form, sign it and hand it to the school.
The permission slips are pore-created templates that a school teacher or administrator
can easily download and send to a parent for approval. This saves the school time
and money and makes the process easier to manage.
parent teacher Conference scheduler
Parent/Teacher Conferences are time consuming to set up and manage for teachers
and administrators. Parents are busier than ever and scheduling meetings with teachers
I becoming increasingly challenging. In most schools, they are a manual process,
using paper or email. Parents have limited choices in their preferences for slots.
Timing conflicts for parents increases the burden on teachers and administrators
to constantly change the appointment times. Parents require constant reminders and
unread PTC notices in children’s back packs delay a timely response from parents.
SchoolCues automates the scheduling process for busy teachers, administrators and
parents. Parents have full visibility of all available meeting times for all their
children’s teachers with whom they need to schedule a conference. The online scheduling
process is quick and easy for the parent who also receives email confirmations and
automatic reminders. This eliminates paperwork and back and forth email and saves
set up time for teachers. The scheduler also takes into account multiple siblings
across classes. It’s available anytime – anywhere within a secure environment. The
system also prevents scheduling errors and ensures that conflicting appointments
cannot be made.
rsvp & sign up
Every school has a calendar filled with events where parents need to RSVP and/or
sign up for school meetings, potlucks, plays, community meetings, fund raising events
etc. This process is predominantly done via email or paper where email is exchanged
back and forth or schools use a one of the solutions available on the web. Many
times, the hosts often do not receive responses to their invitations. Therefore,
hosts can't tell how many plan to attend the event or even if an RSVP is clearly
requested. An incomplete list of respondents can cause numerous problems for a host
including difficulty in planning the right quantities, issues relating to minimum
guarantees with events, uncertainty and difficulties in planning appropriate seating
among other things.
SchoolCues introduces the RSVP & Sign Up module which helps the teacher create a
quick and easy custom RSVP and Sign up form online that is automatically sent to
the parents with a few clicks. Parents can easily enter the details by the date
specified along with the details requested. This helps the organizer more efficiently
manage the process.
school & class calendar
School Calendars are mostly web based, paper based or PDF files in the form of static
calendars which are not specific to a child. They are usually an all-encompassing
calendar for the whole school. In order to make it truly relevant to a parent, calendars
must be specific to the activities of their child.
The SchoolCues calendar is specific to YOUR child and designed by activity, by class
and by child. This makes it much more relevant and user friendly for a parent to
make plans based on their child’s schedule any day of the week or the month.
The SchoolCues Sign Up solution makes it relatively simple to create and manage
group sign up lists using simple wizards. Sign Ups are the same as RSVP & Sign-ups
but without the need for an RSVP. For example, the school may be looking for volunteers
to sign up for an activity. Signups can be public or private and parents get automatic
Schools require a simple parental notification system that’s quick and easy to implement
and use. The traditional alert services were originally built to send recorded voice
messages - not text messages. In addition to minimum service fees and initial setup
and integration expenses, most schools can expect to pay approximately $3-$5 / student
/ year for the notification system. Even with that cost, schools still experience
challenges in setting up these notification systems: expensive and resource intensive
set up and management process, time drains to get parents enrolled, parents requiring
just text messages, difficulty opting in and opting out of the system etc. Also,
email alerts rarely completely solve the problem of notifying parents due to speed
and delivery issues and crowded inboxes. Parents require quick alerts & reminders.
The TextCues module in the SchoolCues platform has a very simple interface with
a quick and easy set up. It can send unlimited group texts and individual text messages
in a few seconds. The need for paper & phone reminders is eliminated and helps maintain
accurate communication logs of who the text messages have been sent to. The receiver
can easily update their settings if their number changes.
We offer the lowest cost for designing custom and semi-custom websites including
hosting services in the market. Our websites are designed to provide schools a branded
look and feel with multi functional interactive components. We provide rich graphics
and content, with easy and intuitive navigation for our audience. Our website costs
including design, execution and annual support is typically in the ball park of
$1500 - $3000 and never more. Our excellent customer service is included as part
of any contract.
We offer managed hosting, maintenance and content management services at the lowest
price for the schools market. Our stellar customer service offers a 24 hour turn
around for most requests for updates and changes to the site. Our state of the art
servers have a > 99% uptime. Our web and email services are fully protected with
the latest spam and virus filters. Our hosting and maintenance plan start from $25.00
per month and is competitively priced for larger scale projects.